Once Rent Collection is set up, how do I edit an invoice? How do I mark an invoice as paid and/or delete an invoice?

You can update the due date, amount, or add new line items to an existing rent invoice directly from your Baselane account. Alternatively, you can also create one-time invoices for fees that need to be collected outside of rent. Click here to learn more.

Steps to Edit an Invoice

1. Go to the Rent Collection tab.

2. Select the property/unit under Active that contains the invoice you want to edit.
   

3. Click View All Invoices to see all invoices for that property/unit.
   

4. Find the invoice you’d like to update and click the arrow on the right-hand side.

5. Select Edit Invoice from the menu.
   

6. Make the necessary changes to the due date, amount, or add new invoice line items.
   
   Note: For invoices that are automatically generated through the rent collection setup flow (e.g., recurring rent or fees), you cannot edit the description name. You can only update the amount.
   

7. Click Save to finalize your changes.

Note: If any modifications are made to invoices, it will disable Auto Pay for tenants enrolled in Auto Pay.

How to Mark an Invoice as Paid

If your tenant has sent rent outside of Baselane (e.g., check, cash, or another method), you can manually mark their invoice as paid.

• Follow the same steps as above until Step 4.

• Instead of selecting Edit Invoice, choose Mark as Paid.

• The invoice will move to Completed status.

⚠️ Important: Once an invoice is marked as paid, it cannot be unmarked. The “Completed” status is permanent.

How to Delete an Invoice

If you need to remove an invoice completely:

• Follow the same steps as above until Step 4.

• Select Delete Invoice at the bottom of the invoice details page.

Creating a One-Time Invoice

To create a new one-time invoice for fees collected outside of rent, see this article.